> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fatorly.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Vendors

> Maintain the suppliers behind your purchase and self-billing documents — their tax and contact details flow onto every document.

**Vendors** are the suppliers you receive purchase invoices from and, where
applicable, issue self-billed documents to. Their details flow onto your
purchase and self-billing documents. Open the page from **Master Data → Vendors**
in the sidebar.

<Frame>
  <img src="https://mintcdn.com/fatorly/DLWe6sY1-e4HeZqN/images/en/master-data/vendors-1.png?fit=max&auto=format&n=DLWe6sY1-e4HeZqN&q=85&s=ba838eba0ac934963d1a2838b5c67925" alt="The Fatorly Vendors list" width="1440" height="900" data-path="images/en/master-data/vendors-1.png" />
</Frame>

## The list

Each row is one vendor. The grid has these columns:

* **Code** — the vendor's reference code. Assigned automatically from the
  [Vendor Codes number series](/en/settings/number-series) when left empty on
  create, or your own code if you entered one.
* **Name** — the vendor's name. Select it to open the record for editing.
* **Email** — the vendor's email address.
* **Phone** — the vendor's phone number.
* **VAT TRN** — the 15-digit UAE Tax Registration Number.
* **Status** — **Active** or inactive.
* **Actions** — **Edit** and **Delete**.

Use the **Search** box to filter by name, and select any column header to sort.

## Add a vendor

Select **Add New** in the top-right to open the vendor form. It mirrors the
customer form and is grouped into cards.

<Steps>
  <Step title="Identity">
    Optionally add a **Vendor Code** — your own reference code, for example
    from your ERP or accounting system. Leave it empty to auto-assign the next
    number from the [Vendor Codes series](/en/settings/number-series) (for
    example `VEND-00001`). Then enter the legal
    **Name (English)** and **Name (Arabic)**; both are required for e-invoice
    compliance.
  </Step>

  <Step title="Contact Information">
    Optionally add the **Email**, **Phone**, **VAT TRN**, and **Contact
    Person**. The VAT TRN must be a valid 15-digit UAE tax registration number.
  </Step>

  <Step title="Address">
    Enter the **Address**, **City**, and **Country** (which defaults to `AE`).
  </Step>

  <Step title="PEPPOL Network">
    Optionally add the **PEPPOL Participant ID** for electronic document
    exchange with this supplier.
  </Step>

  <Step title="Save">
    New vendors are **Active** by default. Select **Save**.
  </Step>
</Steps>

<Note>
  Address and City are required for Peppol submission — documents that reference a
  vendor without them will fail validation.
</Note>

<Tip>
  Vendors are the supplier side of [self-billing](/en/self-billing/self-billing): when you
  self-bill, you issue the document on the supplier's behalf, so keep their legal
  name, VAT TRN, and PEPPOL Participant ID accurate.
</Tip>

## Row actions

* **Edit** opens the vendor form to change the details or toggle status.
* **Delete** removes the vendor. Documents already issued are unaffected.

## Related

* [Self-billing](/en/self-billing/self-billing) — issue documents on a supplier's behalf.
* [Customers](/en/master-data/customers) — the buyers on your sales documents.